FUNCTIONS/SCHEULE OF THE DEPARTMENT

The General Services Department was established by the Office of the Head of Civil Service of the Federation vide Circular No. HCSF/CMO/EM/243/17 of 11th March 2014, with the following mandates:-

• Transport Administration
• Utility Services
• Store Management
• Facility Management
• Maintenance Services
• Office Allocation Security

 

2. There are two (2) Divisions under the Department, namely;

(a) Maintenance Division & Functions

• Maintenance Services
• Facility Management
• Plant and Equipment Management
• Transport Administration

 

The Maintenance Section is further division into Three (3) units

• Electrical Unit
• Mechanical Unit
• Building Maintenance

 

(b) General Services Division & Functions

Office Allocation

• Utility Services
• Store Management
• Security

The Office Management Section also has two units

• Office Management – – New Building
• Office Management – – Old Building

 

3. In addition, the Department supervises a total of Nine (9) service providers Six (6) cleaning companies and three (3) Security companies, and the Fire Service

 

SCHEDULE OF DUTIES

The schedule of duties for the sections under the maintenance division are:-

THE MECHANICAL SECTION     Consists of the following Units

1. Generator Plant Unit
2. Air condition & Refrigerator Unit
3. Plumbing Unit
4. Lift Unit
5. Bore Hole

ELECTRICAL SECTION:-   Take care of Electrical Panel of the power substation, which involve transformer, and the high voltage panels. Their schedule also include maintenance of all electrical fixtures and fittings in the OAGF.

BUILDING SECTION:-   Takes care of all building maintenance works and facility management for old and new construction from foundation to building completion.

THE TRANSPORT SECTION:-   The transport section manages the transportation system in the OAGF. This includes management of the staff buses and utility buses. The deployment of drivers to different routes and personnel are also part of the duties of the section.

The schedule of duties for the sections under the General Services Section are:-

• Processing of monthly salaries/allowances of contract staff, Federal Fire Officers, The Commissionaires, Security Personnel and other Service Providers.
• Processing the utility bills of Abuja Electricity Distribution Company (AEDC), FCT Water Board and AEPB for payment.
• Monitoring and Supervision of the activities of Service Providers and Contract Staff
• Refilling and Servicing of Fire extinguishers to make the Fire officers battle ready in case of fire emergencies.
• Allocation of parking spaces to officers of OAGF
• Issuance of job completion certificates to contractors that successfully completed their jobs.
• Receiving all procured items supplied to the general store for distribution as may be directed.
• Liaising with the security agencies in ensuring adequate protection of lives and property in OAGF.